THE ANNUAL GENERAL MEETING
Information and Advice for Members
The Annual General Meeting (AGM) will be held on Thursday 10th March 2022
Entry strictly by top floor door only. First call 10.00am, second call 10.30am.
All Members have the right to participate in any AGM and to vote on all resolutions put forward.
Any Member may introduce a proposal at the AGM but must submit the proposal in writing to the Club Secretary not less than twenty days before the Meeting. The document has to be signed by the Proposer and countersigned by a Member seconding and supporting the proposal.
Any proposal concerning the Statutes cannot be accepted. Statutes can only be changed at an E.G.M. convened for that purpose.
The Agenda for the Meeting will be published in the Club Magazine and on the Club Website and Notice Board on the Club Premises not less than twenty days before the date of the Meeting.
Any Member unable to attend the Meeting may apply personally by telephone, in writing, by e-mail, via the website, or in person to the Secretary for a Postal Vote for the published agenda. The application may be at any time and should indicate the method of delivery of same. No Member may apply for a Postal Vote for any other Member. The Postal Vote will be issued specifically to the applying Member. Such Postal Vote must be returned to the Secretary not less than 24 hours prior to the time of the first call for the Meeting.
In "Any Other Business" any item concerning The Club may be discussed. Proposals may be made and voted upon provided that:
They do not involve Changes to the Statutes (see the rule above).
They do not involve changes to The Rules. Any proposition concerning The Rules must appear on The Agenda so that the Members will have due notice of same.
To comply with Club Statutes Article 19: Unless opposed the following committee members are willing to continue their current positions: Ted Lunniss as Treasurer, Margaret Whittley as Secretary. Julie Wood as Committee Member.
The following committee positions will be vacant at the time of the AGM and elections will take place during this AGM: Vice President, Catering Manager and 2 committee positions. Nominations from any member willing to be considered to undertake any of the above positions must apply to the club secretary for the nomination form to be completed and returned not less than 20 days before AGM (Friday 18th February).
Club Statutes Article 19: Any other Member seeking election to the Committee, whether as one of the Principal Officers or otherwise, shall submit written notice of his or her intention to the Secretary, countersigned by ten other Club Members supporting such nomination, not less than twenty days prior to the next General Meeting. The first member to sign the nomination form needs to be aware and willing to stand up and introduce the prospective committee member and say why they would be eligible for the position for the good of the club.
Please note members wishing to apply for the posts of President or Vice President must have been a member for at least 2 years.
Closing date for nominations being Friday 18th February. A secret vote will then take place at the AGM for positions stated.
The Annual General Meeting will take place on Thursday 10th March 2022
As agreed previously, Members who are unable to attend may vote by Postal Vote. (See below)
May I draw your attention to Article 8 in the Club Statutes?
Article 8 Subject to the provisions of Article 9, all resolutions proposed at a General Meeting will be approved only if a favourable vote is forthcoming from a majority of the Members present or represented. Each Member shall be entitled to one vote only. Any Member unable to attend may personally apply to the Secretary for a postal vote for the published agenda. It will be issued specifically for that Member. Such postal vote will be valid only and exclusively for the meeting specified to which it relates and only for the nominated item or items indicated on the Agenda and verified on the postal voting form, which shall be submitted to the Secretary not less than 24 hours prior to the time of the first call for such meeting. The President may direct that a sealed ballot is taken for the vote on any resolution which, in his or her opinion, is likely to be particularly contentious.
can apply to the Secretary for a postal vote in person, by letter, by telephone, by e-mail anytime from now until the Sunday before the meeting (Sunday 6th March).
Please apply as early as possible to allow our Secretary time to record your request and obviously if you are applying for a Postal Vote by post and would like to receive your voting papers by post then allow sufficient time.
Our Secretary’s details are:- Margaret Whittley,
ICE Club Secretary,
C/o The ICE Club,
Urbanization Bahia Dorada,
Entrance 5, Km. 149, A7, Estepona 29680, Málaga.
Tel:- 951972577 or 603846698 e-mail: firstname.lastname@example.org
Margaret will need to know your membership number, your name, your address, your contact telephone number and your e-mail address, if you have one. She also needs to know how you want the Postal Voting Form sending to you i.e. by hand, by post or by e-mail.
The Agenda will be known 20 days before the meeting and the form will be sent to you as soon as is possible after this date.
will be your responsibility to see that the form is returned to the Secretary not less than 24hours before the A.G.M. (i.e. before 10.00am on Wednesday 9th March.)**
** To facilitate both last minute personal requests for a Postal Vote and the return of Postal Voting papers, Margaret will be in the Clubhouse (normal opening hours) on both Sunday, March 6th, and, for returning Postal Voting papers only, on Tuesday, March 8th.
AGENDA FOR THE ANNUAL GENERAL MEETING
To be held at The Clubhouse, Bahia Dorada, Estepona on Thursday 10 March 2022
First Call 10.00am; Second Call 10.30am
(ENTRY STRICTLY BY TOP FLOOR DOOR ONLY)
Minutes of the last AGM
Matters Arising from Minutes
House Manager’s Report
Membership Fee for 2023
Proposals to date -
Increase of membership fee for 2023
Changes to the production of the Magazine
Bi-monthly production of magazine
Revert to monthly production of magazine
Nomination committee positions:
Susan Potter as Vice President - 2003012
Catering Manager and 2 committee positions available
Committee members relinquishing their positions:
Wilma Keeley as Catering Manager
Alan Lucas as Member
Any Other Business (None to date)